DebConf Organizers blog
Today we had our long-awaited Travel Sponsorship team meeting. It took a little more than 90 minutes but had us check the ratings we did in the past days, discuss various of the people and aspects of our decisions, and then finally we decided on the cutoff levels for this year.
Actually an easy step (in theory) cutoff levels, it is always hard. On the one side there are the beancounters and the team working each year to find money for the conference. Doing whatever it takes to have our sponsors happy. Who, of course, can not give us unlimited amounts of money.
On the other hand there are all the (possible) attendees. Many of which can not afford the travel if we do not help them.
Getting both sides happy is near to impossible. We had about 100 people asking for nearly 60’000 Euros. On the other hand we had 35’000 Euro to give out. Doesn’t match, and getting another 25’000 Euro just so is not very likely to happen. Which lead to a “Sorry, no money this year” for 29 people.
We currently have 12 people still waiting for money. They got a “maybe, if someone cancels or we are lucky to get another sponsor” mail, and we hope we can help them, but we are not sure. We are waiting for another 7800 Euros here.
But the nice and shiny side of this all is: We have 56 people who we agreed to sponsor travel for, in total 35’000 Euros.