DebConf Organizers blog
The deadline for sponsored registration for DebConf11 in Banja Luka, originally May 8th, has officially been extended to May 19th. The reasons for the extension are as follows:
Thanks to a significant increase in sponsorship from one of our main sponsors, we have been permitted and encouraged to welcome more people to the conference. The extension is a one-off occurrence in response to this new development, and to allow any potential attendees time to access more information before registering.
Registration is required for everybody who plans to attend any part of Debconf. Access to the conference venue, food and accommodation is controlled through the registration badge. The only exception to the registration requirement is for those who plan to only attend Debian Day.
It is possible to request sponsorship for food, accommodation, and travel. Those who have been involved or contributed to Debian or to other open source projects are eligible to apply for sponsorship, which will be decided on a case-by-case basis.
The professional and corporate categories are for those who are sent and sponsored by their companies. Professional registration covers the actual costs of conference attendance, while corporate registration is just over double that price, and is aimed at those who, besides paying the actual costs, also want to contribute money and help Debian.
— the DebConf team
If you would like to contribute to a session while watching the live
stream, please join the respective IRC channels. These are:
#debconf-auditorium and #debconf-roundroom on irc.debian.org. The
Web 2.0 thingy at http://debconf11.debconf.org/watch.xhtml
will be updated soonish.
The headline is not entirely correct, there are still a very few recordings missing but the awesome videoteam (/me bowes) has already relased 75 low and 64 high quality encodings! Missing stuff will be added when it’s ready.
Please leave a comment on wiki/DebConf11/Videoteam/Thanks.
Personally I’d like to deeply thank everybody who made DebConf11 a success! I’m proud to be part of a great and diverse community working on achieving their one common goal: to create the best free operating system! Have fun on the way!
As previously announced in Ganneff’s blog and Debian News, a special funding for DebConf11 is available for Debian Developers and Debian Maintainers who have either never attended a DebConf before, or who have not been to a DebConf since DebConf7 (in Scotland).
Email the DebConf Newbies Team (email@example.com) providing the following information:
— the DebConf team
Dear guests, attendees and contributors, we are happy to announce that registrations for this year’s Conference are now open. The instructions for registration process can be found under Register page. While the basic registrations will not close until the end of the Conference, sponsored registrations however, have the deadline. If you would like to apply for sponsored attendance, then it is imperative that you do it before 8th May! Should you have any further questions regarding registrations, please mail them at firstname.lastname@example.org.
We invite submissions of proposals for papers, presentations, discussion sessions and tutorials for Debconf11. Submissions don’t have to be limited to traditional talks, you could propose a performance, art installation, debate, or anything else. Official submissions will be accepted until May 8th 2011, 23:59 UTC. For more information, please visit Call for contributions page.
This Thursday we’ll be running a special IRC session, “Behind the scenes with the DebConf team”.
This is an open session aimed at anyone who would like to find out more about how DebConf is organised. Of course, we’d love you to get involved in organising it yourself, by helping out at DebConf11 or helping plan future DebConfs, but it’s also fine to attend the session just because you are curious!
Recently there has been some major developments in DebConf11 organization. In short, I will list some of the most important.
Official DC11 website has finally been completed and now contains a great deal of information for those interested in attending this years conference. Some of the most notable changes include:
Frontpage now contains a small menu with links to most important parts of website, like About, Registration, Contact… Sidebar menu is now divided in 3 categories:
Site is now available on Bosnian language for native speaking attendees, should they have problems with English version. Every page is available on both languages, which can be changed by clicking on ba/en flag in upper left corner, or DC11: Bosnian Version.
As you may have noticed, the official page received a small face lift. New header with the Government building, a small token of appreciation for all the help the Government is providing; as well as some minor changes in CSS and color scheme. While talking about design, we’d like to thank Leandro Gómez for his help with the header.
As agreed on the meeting, which took place on 22. of February, [Meeting logs], following sponsorship levels will be used for this years conference:
Main reason for lowering amounts is due to last years results of high increase in the same. As for the benefits of these levels, the only thing changed is t-shirts / bags places; we believe t-shirts are much more noticeable than bags, and have therefore been promoted to Silver, while bags have been downgraded to Bronze. For a full list of requirements and benefits, please visit: DC11: Sponsorship
Sponsorship brochures have finally been completed and are available for a public distribution. The brochures are available in 3 qualities: low, high and original. Low and high quality brochures, ~6Mb and ~8Mb respectively, are for normal distribution to our sponsors, while original quality, at around 240Mb, is intended for maximum quality printing. Just as with the website, each quality is available in both Bosnian and English. Current version of the brochure is 1.1 and is most likely the final one. These brochures are available at Documentation page: DC11: Documentation >> Documents made by Local TeamOr download them directly:
Also, I’d like to thank Mirosal Remetic for making a great template and Pablo Duboue for some very valuable suggestions regarding the structure of the brochure.
Many questions have been raised regarding Bosnian visa regime. We got in contact with the embassy and they clarified who can enter our country with(out) Visa. The list can be found on DC11 Wiki: Visa regime. It also states, which countries have a privilidge of ‘ID-only’ entrance. If your country is not listed, that means you will need visa. If you want to know what exactly you need to get one, please visit the this official Government page and chose your country from a drop-down menu. As for the visa itself, as well as the list of Customs Rules, please read DC11: Visa.
Also, thanks to Darjan Prtic for getting the list from the Government officials.
If you think, that is it for now, you are dead wrong. At this very moment following is being organized and developed:
Well, these are pretty much the highlights of some recent and some future developments of DebConf11 organizational team. Mind you, there’s a lot more going on, but I tried to give a small summary from the inside. Should you be interested in attending, helping out, sponsoring or just have some questions, feel free to ask them on our mailing list at: email@example.com. I should inform you that this is a public mailing list and its archives are available for a broader public. If you do not wish for your mail to be made public, please direct any enquiry directly to me trough the Contact Form or any other member of Core Local Team, Adnan Hodzic or Velimir Iveljic.
We are happy to announce that the preliminary schedule for the upcoming DebConf11 is available! As usual, it is still possible that more changes will occur, though we don’t expect anything major.
DebConf11 talks will mostly happen in two rooms simultaneously, except for a few plenaries which will be presented in the main room with no parallel event. We’ve tried to cluster related talks/BoFs in sequence, even though it was not always possible. Besides that there will be tracks covering specific topics, which are:
As in previous years, we provide many ways to access the schedule:
— the DebConf team
Sorry for the late notification about the video streams. We’ve been rather busy down here. However, DebianDay is about to start, and it looks, like it will turn out to be a great event!
The Video Setup is finished, too. The easiest way to watch the streams and
to participate via irc is by using the
Web 2.0 thingy at http://debconf11.debconf.org/watch.xhtml.
You can also point your preferred video player at http://video.debconf.org:8000/Roundroom.ogv for the smaller round room, or http://video.debconf.org:8000/Auditorium.ogv for the larger auditorium, where DebianDay will take place.
The full schedule for the entire conference is available at http://penta.debconf.org/dc11_schedule/index.en.html. As usual we’ll make the videos available for download later.
As usual many people requested travel sponsorship to attend DebConf 11 and are now waiting eagerly on the outcome of their request. We are sorry, that we can’t give you much details yet. To give you an idea of the time line, here is a small explanation of the process.
About 100 people requested travel sponsorship. In total that would about 50’000 Euro. Problem is currently we don’t exactly know, how much money we may spend on travel sponsorship ourselves (By the way: If a potential sponsor is reading this, please contact us; DebConf also accepts donations).
So, we formed a team
of 13 persons (the mail only lists twelve, one
was added later). The team members will start to
rate each and every
single request in two criteria:
Contributor Level and
amount. With limited amounts we obviously want to sponsor those first, who
contribute a lot to Debian, preferably if they don’t travel first class.
After that’s done, we’ll have a long, but ordered list, but the team still needs to meet and discuss different cases and similar. Our team isn’t really small and consists of people living all over the world, it’s quite hard to actually schedule a meeting everyone can attend. (Which is not a bug, but a feature: More people from more countries should in the end result in a fair rating of the sponsorship requests.)
So, in the end, we’ll meet on 19th of June. Sounds late, please keep in mind, that every team member has to rate all sponsorship requests (including some research) and all of them are volunteers with actual daytime jobs.
But even if you don’t hear anything from us short after that date, don’t panic! As said we really don’t know, yet, how much money we can spend on travel sponsorship. Our sponsor-hunting-team is constantly working on the acquisition of more money, so every now and then the budget for travel sponsorship gets increased, meaning that we can mail a couple of more people on our ordered list. So it might take a while, till we get to all, but we try very hard to do so.
Today we had our long-awaited Travel Sponsorship team meeting. It took a little more than 90 minutes but had us check the ratings we did in the past days, discuss various of the people and aspects of our decisions, and then finally we decided on the cutoff levels for this year.
Actually an easy step (in theory) cutoff levels, it is always hard. On the one side there are the beancounters and the team working each year to find money for the conference. Doing whatever it takes to have our sponsors happy. Who, of course, can not give us unlimited amounts of money.
On the other hand there are all the (possible) attendees. Many of which can not afford the travel if we do not help them.
Getting both sides happy is near to impossible. We had about 100 people asking for nearly 60’000 Euros. On the other hand we had 35’000 Euro to give out. Doesn’t match, and getting another 25’000 Euro just so is not very likely to happen. Which lead to a “Sorry, no money this year” for 29 people.
We currently have 12 people still waiting for money. They got a “maybe, if someone cancels or we are lucky to get another sponsor” mail, and we hope we can help them, but we are not sure. We are waiting for another 7800 Euros here.
But the nice and shiny side of this all is: We have 56 people who we agreed to sponsor travel for, in total 35’000 Euros.