DebConf Organizers blog
The deadline for sponsored registration for DebConf11 in Banja Luka, originally May 8th, has officially been extended to May 19th. The reasons for the extension are as follows:
Thanks to a significant increase in sponsorship from one of our main sponsors, we have been permitted and encouraged to welcome more people to the conference. The extension is a one-off occurrence in response to this new development, and to allow any potential attendees time to access more information before registering.
Registration is required for everybody who plans to attend any part of Debconf. Access to the conference venue, food and accommodation is controlled through the registration badge. The only exception to the registration requirement is for those who plan to only attend Debian Day.
It is possible to request sponsorship for food, accommodation, and travel. Those who have been involved or contributed to Debian or to other open source projects are eligible to apply for sponsorship, which will be decided on a case-by-case basis.
The professional and corporate categories are for those who are sent and sponsored by their companies. Professional registration covers the actual costs of conference attendance, while corporate registration is just over double that price, and is aimed at those who, besides paying the actual costs, also want to contribute money and help Debian.
— the DebConf team
Registration is now open for DebConf8, which will take place in Mar del Plata from Sunday 10 to Saturday 16 August 2008.
To register follow one of the processes outlined below:
After you successfully logged in, please fill in at least the ‘General’, ‘Contact’ and ‘Travel’ tabs reachable through the ‘Registration details’ button on the bar on the left of the page. Please pay special attention to the ‘DebConf’ and ‘DebCamp’ boxes on the ‘General’ tab. You need to select at least the “I want to attend this conference” checkbox or your registration won’t be valid.
Note to users who have an account from last year: We did our best in making sure you do not have to reenter all your personal data again, just the conference specific changes. But please check if it is all still valid.
We suggest that attendees begin making travel arrangements as soon as possible. Some travel information has already been collected at the DebConf 8 site.
To submit papers, first register for DebConf as described above. Then use the ‘New event/paper’ button on this page and fill in information about your submission on the various tabs. You can use the same interface to submit papers for DebConf and DebCamp, by choosing the appropriate track.
We are leaving in a couple hours for Xochicalco, one of the many archeological sites here in Mexico. All in all, we are very pleased with the trip we are offering, and really hope everyone likes it.We do have a long day ahead of us, since it will take almost two hours to get there, then we’ll be touring the place for about three hours, go for lunch and then head for Cuernavaca, where we’ll spend a few more hours before heading back here.
I’m pretty sure there will be plenty of pictures of the site for those of you following along at home, so check people’s galleries afterwards.
And, it’s kind of late to say this, since everyone has seen Gunnar’s feeling better, but still: Gunnar, you’ve made some terrific work here! Us mexicans are very proud of you.
Recently there has been some major developments in DebConf11 organization. In short, I will list some of the most important.
Official DC11 website has finally been completed and now contains a great deal of information for those interested in attending this years conference. Some of the most notable changes include:
Frontpage now contains a small menu with links to most important parts of website, like About, Registration, Contact… Sidebar menu is now divided in 3 categories:
Site is now available on Bosnian language for native speaking attendees, should they have problems with English version. Every page is available on both languages, which can be changed by clicking on ba/en flag in upper left corner, or DC11: Bosnian Version.
As you may have noticed, the official page received a small face lift. New header with the Government building, a small token of appreciation for all the help the Government is providing; as well as some minor changes in CSS and color scheme. While talking about design, we’d like to thank Leandro Gómez for his help with the header.
As agreed on the meeting, which took place on 22. of February, [Meeting logs], following sponsorship levels will be used for this years conference:
Main reason for lowering amounts is due to last years results of high increase in the same. As for the benefits of these levels, the only thing changed is t-shirts / bags places; we believe t-shirts are much more noticeable than bags, and have therefore been promoted to Silver, while bags have been downgraded to Bronze. For a full list of requirements and benefits, please visit: DC11: Sponsorship
Sponsorship brochures have finally been completed and are available for a public distribution. The brochures are available in 3 qualities: low, high and original. Low and high quality brochures, ~6Mb and ~8Mb respectively, are for normal distribution to our sponsors, while original quality, at around 240Mb, is intended for maximum quality printing. Just as with the website, each quality is available in both Bosnian and English. Current version of the brochure is 1.1 and is most likely the final one. These brochures are available at Documentation page: DC11: Documentation >> Documents made by Local TeamOr download them directly:
Also, I’d like to thank Mirosal Remetic for making a great template and Pablo Duboue for some very valuable suggestions regarding the structure of the brochure.
Many questions have been raised regarding Bosnian visa regime. We got in contact with the embassy and they clarified who can enter our country with(out) Visa. The list can be found on DC11 Wiki: Visa regime. It also states, which countries have a privilidge of ‘ID-only’ entrance. If your country is not listed, that means you will need visa. If you want to know what exactly you need to get one, please visit the this official Government page and chose your country from a drop-down menu. As for the visa itself, as well as the list of Customs Rules, please read DC11: Visa.
Also, thanks to Darjan Prtic for getting the list from the Government officials.
If you think, that is it for now, you are dead wrong. At this very moment following is being organized and developed:
Well, these are pretty much the highlights of some recent and some future developments of DebConf11 organizational team. Mind you, there’s a lot more going on, but I tried to give a small summary from the inside. Should you be interested in attending, helping out, sponsoring or just have some questions, feel free to ask them on our mailing list at: firstname.lastname@example.org. I should inform you that this is a public mailing list and its archives are available for a broader public. If you do not wish for your mail to be made public, please direct any enquiry directly to me trough the Contact Form or any other member of Core Local Team, Adnan Hodzic or Velimir Iveljic.
Hi there! We are working away on preparing an infomail for DebConf7 attendees, which will cover the specifics of Hostel check-in times, what to bring, key arrangements, etc. etc.
However, we could really use some figures on who might make use of the breakfast facilities offered by one of the two hostels, Budget Backpackers.
BB offer an uncooked breakfast (cereal, toast, tea and coffee, etc.) at a rate of 2 GBP per morning, payable on the morning. They are keen to know who might be interested in this service in advance, so they can prep the kitchen if the numbers are huge.
Both hostels have very good kitchen facilities and I’d expect that most people would be more inclined to group together and buy communal milk, cereal, etc. which is likely to work out cheaper too.
If you are staying in Budget Backpackers (check here if you are not sure) and you think you will be using the breakfast service, please mail email@example.com as soon as possible with the days you may be doing this so I can let the hostel know and they can ensure they are adequately prepared for the demand.
After a lot of work, the DebConf7 Final Report has been released. The report is intended for a large audience, and includes impressions and facts from the conference. Whether you were there or not, we hope you will find the report an interesting read!
The report is available as a PDF.
Many thanks to those who assisted in the production of this report, and to all those who were there at DebConf7! See you in Argentina, August 2008!
DebConf7 has a new logo:
Thanks to Valessio Brito for coming up with it!
I think people now appreciate the huge amount of effort that goes into creating such an event.
An indoor waterfall and a light show isn’t the easiest thing in the world to create. Neither is an indoor paddling pool :)
Just a quick reminder: if you haven’t reconfirmed in our beloved pentabarf system, that you’ll be attending DebConf12 in Managua in just a bit more then 2 weeks, then… do so now! The reconfirmation deadline is tomorrow!
This blog post is mostly a test to see the engine is still working… :-)
But I don’t think it hurts to mention that the deadline for registration and for submitting talks and workshops is in 8 days, so hurry up, if you haven’t already! Of course you can also register later, but then you won’t get sponsored and maybe won’t get a timeslot for your proposal.
That’s all for now, stay tuned for more!
We’re sitting in Teviot, the network is up and running and everyone here is happily hacking. So we can make detailed and concrete plans about the video setup now. And we just realized, that seven cameras are just not enough ;-)
If possible we would like to use eight cameras, because we’ll be switching between three cameras in the two main talk rooms, plus another camera in each BOF room. So if you happen to have another DV camera, please get in contact with us (to make sure we don’t end up having fourteen cameras…) and then bring it with you. That way, we won’t have to switch equiqment around and the people operating the cameras will always know what to expect in a certain venue.
We hope to see many of you there!
This is just a quick note that the video streams of DebConf13 will be available at the following URLs:
Today we had our long-awaited Travel Sponsorship team meeting. It took a little more than 90 minutes but had us check the ratings we did in the past days, discuss various of the people and aspects of our decisions, and then finally we decided on the cutoff levels for this year.
Actually an easy step (in theory) cutoff levels, it is always hard. On the one side there are the beancounters and the team working each year to find money for the conference. Doing whatever it takes to have our sponsors happy. Who, of course, can not give us unlimited amounts of money.
On the other hand there are all the (possible) attendees. Many of which can not afford the travel if we do not help them.
Getting both sides happy is near to impossible. We had about 100 people asking for nearly 60’000 Euros. On the other hand we had 35’000 Euro to give out. Doesn’t match, and getting another 25’000 Euro just so is not very likely to happen. Which lead to a “Sorry, no money this year” for 29 people.
We currently have 12 people still waiting for money. They got a “maybe, if someone cancels or we are lucky to get another sponsor” mail, and we hope we can help them, but we are not sure. We are waiting for another 7800 Euros here.
But the nice and shiny side of this all is: We have 56 people who we agreed to sponsor travel for, in total 35’000 Euros.
The Debconf team is excited to announce that we are now accepting proposals for contributions to this year’s Debian conference! We invite you to submit proposals for how you would contribute until the deadline: May 1st, 2010, 23h59 UTC.
There are many ways you can contribute, you could present a technical paper, host a panel discussion, put on a tutorial, do a performance, an art installation, a debate, host a meeting (BoFs, or Birds of a Feather Session), or other possibilities that you devise. This year we are also accepting proposals for tracks—a thematic grouping around a particular subject, and people to coordinate those tracks. If you are looking for ideas of things that you could contribute, or have ideas for things that you would like to see happen at Debconf, have a look at the Contribution Brainstorm page.
DebConf talks will be broadcast live on the Internet where possible, unless otherwise requested. Videos of the talks will be published on the web along with the presentation slides and papers.
Proposals should provide an overview of your proposed contribution, similar to an abstract, and be no more than 600 words. Since contributions can cover a range of issues, please describe what your proposal covers, be it political (Free Software, law, advocacy, access, etc.), technical (d-i, OpenPGP, etc.), social (Debian structures and groups). It’s okay to hit all three of these. Your proposal should also include some information on why you’re qualified to present, or coordinate this topic. For example, you can include links to posts you have made to Debian mailing lists or other material that indicates your qualifications. Proposals and their abstracts will be accepted until May 1st, 2010, 23h59 UTC.
To submit your proposal, go to http://debconf10.debconf.org/register.xhtml and register as an attendee. Once you are registered, there is a “Submit a proposal” link. You will see your proposal on the site. You can choose between different presentation types. If you are unsure what type you should use, please read our definitions first. If it’s not there for some reason, or you have questions, please contact us immediately.
The review committee for this year will make its decision by May 1st, 2010. All correspondence will be done by email.
Like last year, we are asking for papers to be submitted along with the presentations. A full paper is optional, however we strongly encourage you to submit one if possible as we intend to provide written information along with transcripts of the sessions for later viewing. Having written papers in advance will allow us to get translations done to help non-native-English speakers feel more comfortable with the topics presented. Papers are due by July 1st, 2010, and should cover the topic in reasonable depth (3 pages A4 text, plus pictures and diagrams). We will use LaTeX to typeset the proceedings. Please submit your paper formatted in LaTeX. Should you be unfamiliar with LaTeX earlier submission in plain text is also fine.
Longer presentations may have a break in the middle and should include workshop items that directly involve the participants. If using slides or any other presentation, please consider that your audience will consist of people who use free software, and your choice of application to prepare and display the slides should reflect this if at all possible.
Debconf requires non-exclusive publication rights to papers, presentations, and any additional handouts or audio/visual materials used in conjunction with the presentation. The authors have the freedom to pick a DFSG-free license for the papers themselves and retain all copyrights. The presentations will be recorded, and may be broadcast over the Internet. Any copies of the presentation will be made available under a license like the MIT/X11 license.
In the event that a deadline is missed we reserve the right to revoke any offer to present.